Employee onboarding privacy notice

UPHILLS ACADEMY™ collects the information submitted through this portal for employee onboarding, identity and qualification verification, employment administration, payroll setup, audit, and related legal or regulatory obligations.

Information collected

The portal collects personal and family names, addresses, contact details, emergency-contact information, education details, bank-account information, a photograph, identity documents, qualification records, and a resume.

How the information is used

Authorised academy administrators use the information only for employment-related verification, onboarding decisions, payroll administration, recordkeeping, audit, and permitted legal purposes. Information must not be used for unrelated purposes.

Security and access

Bank-account values and uploaded documents are encrypted at rest. Administrator access is authenticated, rate limited, audited, and protected with multi-factor authentication in production. Access is limited to authorised personnel with an employment-related need.

Retention and deletion

Records are retained for the duration required for employment administration, payroll, audit, tax, and applicable legal obligations, and are then securely deleted under the academy retention schedule.

Accuracy, correction, and requests

Employees should provide accurate and current information. Requests to correct, access, or delete information, subject to applicable retention obligations, should be made to UPHILLS ACADEMY™ Administration at EMS Complex, 2nd Floor, Sannathi Road, Near Arulmigu Piravimarundheeswarar Temple, Thiruthuraipoondi, Tiruvarur District, Tamil Nadu – 614713.

Important document guidance

Upload a masked Aadhaar copy where available. Do not upload documents unrelated to employment onboarding. Password-protected or encrypted PDFs and files containing active content are rejected.